Company meetings are crucial for small business owners looking to discuss an issue, talk about new policies or simply present the business’ state of affairs to the staff. While meetings are necessary for a variety of reasons, oftentimes, they can become mundane, especially if you’re discussing something that isn’t necessarily intriguing.
Next time you gather your employees at a company meeting, consider these five ways to keep them from dozing off during your talk.
1. Vamp up the visuals
Visuals are an important component of your small business’ strategy, from the content you post to your social networks to the way you engage employees during meetings. Instead of relying solely upon vocals, be sure to integrate pictures, charts, graphs or any other visuals that can attract the eye and give your employees a much needed optical respite. These images can break up an otherwise monotonous presentation, but be sure not to go overboard – too many visual stimulators can cause your workers to become distracted from the information at hand.
2. Mix up your mediums
Just as you shouldn’t rely primarily on your words, you should not remain married to one storytelling tactic during the meeting. Videos, images, interactive displays and physical documents all offer exclusive benefits to the small business owner. Explore these various mediums and how your brand can most effectively leverage each one, adopting a blended strategy to best reach employees. Since many individuals have varying tactics by which they learn best – some better comprehend information visually while others learn best through auditory – it’s important to blend your strategies to ensure the widest web of employees understands your information.
3. Carve time for celebrations
Praise in the workplace is one of the best ways to bolster productivity and lift employee morale. Few platforms are as ideally suited for this type of recognition than company meetings. Whether you’re singling out an entire department for a stellar performance last quarter or you’re giving praise to an individual for impressive work this week, it’s crucial to set aside a few minutes for this type of praise. By showing employees that you are familiar with their hard work and willing to reward them, workers may be more likely to pay attention to the reminder of the meeting.
4. Ask for feedback
No meeting – regardless of its purpose – should be one sided. While one person may lead the proceedings, he or she should always remain engaged with the audience. Ask employees for feedback throughout the meeting, or encourage them to ask questions during a Q & A session at the end. This call for comments or concerns shows your workers that you are genuinely interested in their thoughts and believe their input to be valuable for the company.
5. Don’t meet without a purpose
One of the fastest ways to lose the interest of your employees is by holding a meeting without a reason. While you may be accustomed to holding an office meeting each week, your workers are more likely to stop paying attention if they recognize the meetings are merely out of routine, not need. Be sure your meeting has a set agenda and purpose before setting up an office meeting.